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The name of this organization shall be the Washington County Soccer Club (hereinafter referred to as WCSC or Club) of Green Country Soccer Association, Inc. (hereinafter referred to as GCSA).
WCSC is formed to promote the development of the sport of youth amateur soccer in Washington County, Oklahoma and the surrounding area; to organize teams to compete and participate in youth soccer; to secure playing fields, coaches, equipment, and referees; and, to receive gifts, legacies, donations, and membership fees to be used to promote these purposes.
SECTION 1. Player Membership - Individuals shall be admitted to Player Membership upon acceptance by the Club Registrar of an approved Registration Form and the payment of the Registration Fee, as established by WCSC. Player Membership shall be for the duration of one (1) playing season, or as established by GCSA.
SECTION 2. General Membership - Parents, guardians, and sponsors of players, and those participating in activities of the Club are admitted to General Membership of the Club.
SECTION 3. Voting Membership - Along with the elected Executive Board members and Immediate Past President, voting members will be designated as those members being over the age of eighteen years. Each adult paying the registration fee, or parent or guardian of each registered participant; shall be entitled to be a voting member at each General Membership Meeting (one vote per registered participant). In addition, coaches, referees and honorary members (as designated by the President), shall be eligible to vote providing that they are over the age of eighteen years.
Article IV. MEMBERSHIP MEETINGS
SECTION 1. Annual Meeting - An Annual Meeting of the Club shall be held in January, preferably before the 15th, or at such other time as the Executive Board may fix for such a meeting, for the purpose of electing new officers, approving the Treasurer's Report, setting the annual budget, and such other matters as may properly come before the Meeting. A notice of at least four (4) days shall be given of this and other Club Meetings through publicity in the local newspaper and other news media.
SECTION 2. Other Meetings - Additional Club Membership Meetings shall be held at
such times as the Executive Board shall determine or at the request of no less than
fifty voting members to the Executive Board.
SECTION 3. Conduct of the Meeting - The President, or in his/her absence, a Vice President designated by the President, shall preside at all Membership Meetings. All Members present in person at any meeting shall constitute a quorum. Resolutions shall be approved by a majority of those voting upon the question. The presiding officer may, at his/her discretion, limit debate upon any question or the time allowed to any speaker.
SECTION 1. Executive Board - The Executive Board shall administer the business of the Club between membership meetings, establish Club policy, and appoint special committees. The Executive Board shall be composed of the following voting officers:
President
Immediate Past President
Vice Presidents
Secretary
Treasurer
Registrar
Games Committee Chairman
Coaches Coordinator
Referee Coordinator
Competitive Coordinator
Field Administrator
Equipment Coordinator
SECTION 2. Board Meetings - The Executive Board will meet regularly before each WCSC General Meeting, and at such other time or times as the business of GCSA shall require. Board Meetings may be called by the President or by three (3) members of the Board, upon a 48-hour notice. Fifty percent (50%) of the Executive Board Members shall constitute a quorum, and resolutions must be approved by a majority of this quorum. If no Member objects, the notice requirements may be waived.
SECTION 3. Elections - Club Officers, with the exception of the Immediate Past President, shall be elected by the General Members present at the annual January Meeting. Members at large may present nominations in writing to existing Club officers, the nominating committee, or in person at the General Meeting.
The President, no less than sixty (60) days prior to each Annual Meeting shall appoint a Nominating Committee chaired by the Immediate Past President. It will be the duty of this Committee to provide nominations of candidates in good standing who, if elected, will represent the Organization in all matters; nothing herein contained shall be deemed to prevent nominations from the floor.
Upon the recommendation of the Board, and upon approval of the Membership at the General Meeting, a Vice President may be elected to represent each separate town or community represented by individual teams within the Club.
Offices not filled during this Meeting or vacancies which may occur during the year shall be filled by appointment by the President and approval by the Board. At the next General Meeting, the Membership shall, upon a motion duly made and seconded, have the right to ratify or reject any such appointments.
SECTION 4. Terms of Office - Except for the President, officers will serve for one year and may succeed themselves for consecutive terms without limitation. The President may serve for no more than two one-year terms consecutively, but may be elected again after at least one year for subsequent consecutive terms of not exceeding two years. A person may hold more than one office simultaneously with the exception of the offices of President and Treasurer. Persons holding more than one office will be entitled to one vote.
SECTION 5. Duties of Office - The duties of the Club Officers are defined in part by the following guidelines:
A President - The President is the Presiding Officer and the ex officio member of all Club Committees. He/she shall oversee all Club activities.
B. Past President - The Past President will act as parliamentarian and assist the President as requested.
C. Vice Presidents - The Vice Presidents shall administer the activities of their respective towns or areas and/or shall assist the President as requested and may serve in his stead if designated for this purpose by the President or the Executive Board.
D. Secretary - The Secretary shall keep the minutes of the Club and Board Meetings, handle correspondence, maintain Club records, and supervise publicity.
E. Treasurer - The Treasurer shall maintain the Club books of account and bank accounts. The Treasurer shall make a financial report at the January Club Meeting. He/she shall be responsible for all statements required by law in maintaining the non-profit and tax-exempt status of and for the Club.
F. Registrar - The Registrar shall supervise and coordinate the registration of all Club players. The activities shall include, among others, registration publicity, acquisition of registration facilities and establishment of registration dates and procedures. The Registrar shall have such powers and duties as may from time to time be conferred upon him by the President.
G. Games Committee Chairman - The Chairman of the Games Committee shall organize and preside over the Games Committee in carrying out its function of player placement and games supervision as defined by the Bylaws.
H. Coaches Coordinator - The Coaches Coordinator shall, in conjunction with the Games
Committee, seek out and appoint coaches for all Club teams. He shall act as liaison
and coordinate communications between the Club and individual coaches.
I. Referee Coordinator - The Referee Coordinator shall schedule referees for
all Club home games, keep a list of all active referees, coordinate communications
between the Club and the GCSA Area Referee and, in general, be responsible for the
recruitment, education, and development of Club referees.
J. Competitive Coordinator - The Competitive Coordinator shall coordinate the formation
and registration of Club competitive players and teams with GCSA. In addition, the
Competitive Coordinator will represent WCSC at the GCSA Competitive League Commission
meetings.
K. Field Administrator - The Field Administrator shall find and secure field space
for Club activities, shall appoint foremen of the field crews, and acquire and maintain
field equipment.
L. Equipment Coordinator - The Equipment Coordinator shall be responsible for the
purchase, inventory, control, and repair of all game equipment.
SECTION 6. Vacancy - In the event of a vacancy occurring in any of the Executive Offices, a successor shall be selected to fill the unexpired term, according to Section 3 of this Article.
SECTION 7. Removal from Office - Any elected Officer may be removed from office by a vote of two-thirds (2/3) of the General Membership or on recommendation of two-thirds (2/3) vote of the Executive Board. All those serving in appointed positions shall serve at the pleasure of the Club Officers responsible for such appointment, and may be removed with or without cause.
SECTION 1. Standing and Special - Standing Committees are appointed by the Executive Board to serve throughout the year. Special Committees may be appointed by the President or the Executive Board.
SECTION 2. Town or Area Committees - As approved by the Executive Board, individual towns or areas forming a part of the Club may administer their affairs through a committee or series of committees, charged with the responsibility of organizing, managing, and offering the soccer program in that locality under the direction of GCSA and WCSC bylaws and standing resolutions. The Committee may include the following or others as deemed appropriate:
A. Club Vice President
B. Town or Area Registrar
C. Town or Area Field Crew Foreman
D. Town or Area Coaches Coordinator
SECTION 3. Registration Committee - The Registration Committee is a standing committee, with the Club Registrar as its presiding officer. This Committee will handle the work of registering players including the publicity before registration.
SECTION 4. Scheduling Committee - The Scheduling Committee is a standing committee
with the Game and Field Scheduler as its Chairman. The Games and Field Scheduler
will be appointed by the Executive Board. This Committee shall schedule all local
recreational leagues and games and aid GCSA in scheduling inter-Club league games
in which Club teams will participate.
SECTION 5. Games Committee - The Games Committee is a standing committee comprised
of the Games Committee Chairman, the Bartlesville Vice President, and the Coaches
Coordinator. The Games Committee shall assure that all intra-club recreational games
are played in accordance with GCSA and other applicable rules of competition, and
it shall hear intra-club protests involving the application of such rules. The Games
Committee shall handle all matters dealing with sportsmanship.The Games Committee
shall be responsible for player placement on Club teams and the formation of team
leagues. In this regard, the Games Committee will provide for fair and equitable
distribution of players among the Clubs teams to promote competition within the Club
and GCSA. The Games Committee shall also appoint League Commissioners.
SECTION 6. Fields Committee - The Fields Committee shall be a standing committee,
with the Field Administrator as its Chairman. It shall find, build, and maintain
playing facilities throughout the Club area and acquire the needed equipment for
this work.
SECTION 7. Tournament Committee - The Tournament Committee shall be a special committee,
with a Chairman appointed by the President of the Club, and committee members appointed
by the Chairman. For proposed tournaments, the Committee shall be called into existence
at least ten (10) weeks before the scheduled tournament, and it shall organize and
administer the tournament, under the guidance of the Executive Board.
SECTION 8. Rules Committee - The Rules Committee shall be a standing committee, with the Vice President (Bartlesville) as its Chairman. It shall have all matters dealing with the By-Laws and Standing Resolutions of the Organization submitted to them for consideration and shall submit its comments and recommendations within 30 days (except By-Law changes) to the Executive Board, who shall rule within 30 days. It shall annually review all rules and make recommendations and present any proposed changes in writing to the Executive Board at least three weeks prior to the Annual Meeting.
SECTION 9. Audit Committee - The Audit Committee shall be a special committee, with a Chairman appointed by the President of the Club, and committee members appointed by the Chairman. These members shall not be members of the Executive Board and do not have to be voting members of the Club. The job of the Audit Committee is to certify as to the correctness of the financial books and records.
Article VII. PARLIAMENTARY AUTHORITY
SECTION 1. Roberts Rules of Order - The Rules contained in the current edition of the Roberts Rules of Order Revised, by Henry M. Robert, shall govern the Club and its Town or Area Committees, in all cases to which they are applicable, and in which they are not inconsistent with these Bylaws, or Club Policy, or the Bylaws and Rules of the GCSA.
Article VIII. AMENDMENT OF BYLAWS
SECTION 1. Amending Authority - These Bylaws can be amended by a two-thirds (2/3) majority vote of those present at the January Membership Meeting, or at any meeting called for such purpose. Proposed amendments to the Bylaws shall be presented to the Executive Board for review, at least three (3) weeks prior to the meeting at which they are to be voted upon.
SECTION 2. Standing Resolutions - The Attached Standing Resolutions may be amended at any time through a majority vote of the Executive Board.
SECTION 1. Fiscal Year - The fiscal year of the Club shall be from January 1 of that year to December 31 of the same year.
Article X. NON-PROFIT STATUS AND DISSOLUTION
SECTION 1. Status - This Club, as affiliated with GCSA is not organized for pecuniary profit, nor shall it have any power to issue certificates of stock, or declare dividends, nor shall it be used to promote any special product or service, including insurance, and no part of its net earnings shall inure to the benefit of any official, director, committee member, or trustee. The balance, if any, of the monies or other valuables received by the Club of whatsoever kind and nature, shall be used and distributed exclusively for carrying out only the purposes of the Club, as set forth in these Bylaws. Payment of employees for services rendered, such as referees, is not considered contrary to this status.
SECTION 2. Dissolution - Upon the dissolution of the Club, the Executive Board shall, after paying or making provisions for the payment of all Club debts, dispose of all assets of the Club in such a manner, or to such organization or organizations that are operated exclusively for charitable, youth oriented, and/or educational purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (c) (3) of the Internal Revenue Law. Any of these such assets not so disposed shall become the property of the local school districts. In no event shall any of the Club's assets or property, in the event of its dissolution, go to or be distributed to any director, member, official, committeeman, or trustee, or other individual, either for the reimbursement of any sums subscribed, donated, or contributed by such director, member, official, committeeman, or trustee, or to any other individual or company, or other organization, or for any other purpose. Club reorganizations or name changes shall not constitute dissolution.
These Bylaws adopted by
the Washington County
Soccer Club on June 2, 1979.
Amended January 7, 1982.
Amended June 22, 1993.
Amended July 8, 1997
Amended January 19, 1999.